Corporate seminars, luncheons and other such events remain a steadfast part of work life. With office space becoming increasingly more expensive to rent and businesses downsizing into smaller work spaces (and a smaller workforce), hosting events in-house is becoming trickier. This also means that, increasingly, event planning is becoming an unexpected part of the job description for a member of the office team. Understandably, the thought of organizing an event can be a little daunting if it’s your first time at bat! Cornerstone Theatre hosts many conferences and events throughout the year. To help our first-time planners, we’ve put together a quick list of tips to ease your stress and elevate you to the role of office hero the next time you’re tasked with planning a corporate gathering.
1. Before you book your conference, know your goal and design around it.
Are you going for a more formal gathering or something a little more relaxed? Are you celebrating a big win or developing a quarterly strategy? Each case requires a different feel from the location you select, and you’ll want to partner with your key stakeholders to determine what their definition of a successful result is.
2. Build a detailed agenda to prevent your conference from turning into a ‘dreaded extended meeting’.
Bear in mind that even the most well thought out schedule will inevitably be subject to some degree of change, but going in with a solid game plan will keep things on track. A little forethought can go a long way, allowing both you and your staff/clients to make the most of your time together. Decide what you want to allow time for team building, collaboration, meals, relaxation, etc.
3. Make sure you book your venue well in advance and ensure the facilities meet the needs of your group.
Find out if your chosen location provides in-house catering, what recreation activities are available nearby and if you’re planning on being out of office for more than a work day, that proper accommodations are available for your staff.
With these tips in mind, you’re well on your way to planning a successful conference. Cornerstone Theatre offers a variety of options for professionals wishing to host a memorable event. Contact us today and let us help you make sure your next event is stress-free.